Invoicing for creators & crews

Make great work.Leave less admin.

Shoots, edits, aerial work and production days. StagePay brings your creative invoices, day rates, deliverables and expenses together, so the paperwork fits the way you work.

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Free on iPhone, open beta on Android. Upgrade when you need more.

  • Day & project rates
  • Usage & deliverables
  • Gear & travel expenses
THE BUSINESS BEHIND THE TALENT
StagePay invoice builder showing a saved venue, linked booker, address and invoice total
More time for the work.Less time in the paperwork.
Inside StagePay · example data

THE WORK AROUND THE WORK

Every creative job has a business side.

Give the details a clear home, from the scope you agreed to the receipts you brought back.

01

Video, photo & content work

The fee is only part of the agreement.

Put deliverables and usage terms alongside the work so your invoice reflects what you agreed with the client.

  • Usage terms
  • Day or project rates
  • Deliverable line items
02

Drone & aerial work

Specialist work needs specific detail.

Separate flight time, permits and related costs to make the scope of an aerial job clear.

  • Flight & package pricing
  • Permit & insurance details
  • Site survey notes
03

Shoots away from home

The kit’s packed. Keep the receipts too.

Record travel and production expenses alongside the job. Pro receipt scanning helps organise the paperwork.

  • Receipt scanning on Pro
  • Mileage & travel
  • Gear & production expenses

BUILT AROUND YOUR WORK

Built around the job you actually do.

A shoot day, an edit block or an aerial survey each has its own details.

Day or project pricing

Build an invoice around the agreed shoot day, editing time or complete project.

Usage & deliverables

Record usage terms and show each deliverable as a clear invoice line.

Aerial work details

Include specialist information such as drone model, permit references and site survey notes.

Receipt scanning

Use Pro OCR tools to capture receipts for kit hire, consumables and travel.

Professional PDFs

Export a clear invoice with your business details, project fees and payment terms.

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ROOM TO GROW

Start with your next job. Grow from there.

Free invoicing and PDF export get you started. Pro adds tools including receipt scanning and forecasting, while Pro+ adds cloud sync and read-only sharing for your manager or accountant.

Find your plan

A FEW GOOD QUESTIONS

Know the details.
Then get going.

Practical answers about StagePay for creators.

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Can I invoice for a day rate or a whole creative project?

Yes. StagePay supports day-rate and project-fee invoicing, with separate line items for the work and deliverables.

Can I include usage rights on a creative invoice?

Yes. You can record usage terms and list deliverables with the invoice so the scope of the work is easy to refer to.

Does StagePay support drone and aerial work?

Yes. Role-specific fields support specialist job details, including drone, permit and site survey information.

Can I keep gear and travel expenses with my records?

Yes. You can record expenses and mileage, and Pro adds receipt scanning. Cloud sync and read-only sharing are available on Pro+.

THE KNOWLEDGE HUB

A little know-how.
A better working life.

Explore the hub
FIELD NOTES / 01

Invoice an event photography job

Clear fees, deliverables and dates for your next client invoice.

Read the guide FIELD NOTES / 02

Build a one-person creator workflow

Connect filming, editing and publishing in a working routine.

Read the guide FIELD NOTES / 03

Create a professional gig invoice

The essentials for turning your creative work into a clear invoice.

Read the guide

YOUR NEXT ACT

More focus for your next project.

Bring the business side of your creative work together. Start with StagePay for free.

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