Invoicing for photographers

Shoot the event.Skip the admin.

Gigs, weddings, corporate events and live music. StagePay puts your shoot fee, editing, usage and travel on one clear invoice, and shows what each job really paid.

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Free on iPhone, open beta on Android. Upgrade when you need more.

  • Day-rate & package pricing
  • Usage & licensing lines
  • Profit after travel
THE BUSINESS BEHIND THE TALENT
StagePay invoice builder showing a saved venue, linked booker, address and invoice total
More time for the work.Less time in the paperwork.
Inside StagePay · example data

THE WORK AROUND THE WORK

The shoot is one day. The paperwork isn’t.

Deliverables, licensing and travel all change what a job is worth. Put them on the invoice.

01

Live music & gig photographers

A night in the pit, plus press usage.

Separate the shoot from the licence so the band, venue or label knows exactly what they are paying for.

  • Shoot fee line
  • Usage / licensing line
  • Saved clients
02

Event & corporate photographers

Their finance team wants it itemised.

List the day rate, editing hours and travel separately, with your reference in the notes, so approval is quick.

  • Day or project pricing
  • Clear line items
  • Professional PDF
03

Wedding photographers

Booked a year out. Paid in three parts.

Record the deposit, track the balance and keep every payment against the booking.

  • Deposit tracking
  • Outstanding balances
  • Receipt scanning on Pro

BUILT AROUND YOUR WORK

Built for how photography is commissioned.

From a single gig to a full wedding package, the job and its paperwork stay together.

Shoot & delivery language

Choose the Creator role and invoices talk about shoot dates, deliverables and commissioners.

Usage & licensing lines

Show recording, broadcast, photo or content usage separately from the shoot.

Deposits & balances

Record what was paid to book the date and keep track of what is still owed.

Mileage & travel

Keep distance and travel costs with the job they belong to.

Free to start

Unlimited invoices and PDF export on the Free plan, with your data stored on your device.

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ROOM TO GROW

Start free. Upgrade when you’re busy.

Invoices, PDF export and profit tracking are free. Pro adds receipt scanning, forecasting and tax exports; Pro+ adds cloud sync and sharing with your accountant.

Find your plan

A FEW GOOD QUESTIONS

Know the details.
Then get going.

Practical answers about invoicing photography with StagePay.

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Can photographers use StagePay?

Yes. Choose the Creator role for shoot and delivery language, then add shoot fees, editing, usage and travel as separate lines.

How do I invoice image usage?

Add the shoot as one line and the usage or licence as another, with the medium, term and territory in the description.

Can I take a deposit for a wedding?

Yes. Record the deposit against the booking and keep the outstanding balance in view until the final payment.

Does StagePay track mileage?

Yes. Record mileage and travel against each job. Pro can export a mileage log as a CSV for your tax return.

THE KNOWLEDGE HUB

A little know-how.
A better working life.

Explore the hub
FIELD NOTES / 01

How event photographers should invoice

Shoot fees, licensing and getting paid quickly.

Read the guide FIELD NOTES / 02

Photographer invoice template

A free invoice layout with shoot, editing and usage lines.

Read the guide FIELD NOTES / 03

Gig profit calculator

See what a shoot really paid after travel and kit.

Read the guide

YOUR NEXT ACT

Back behind the lens.

Keep every job, invoice and expense in one place. Start with StagePay for free.

Download on theApp Store Get it onGoogle Play Beta

Android open beta · anyone can join, just tap the badge