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For events, live music, weddings and corporate shoots. Fill it in, check the preview, and save it as a PDF.
Riley Chen Photography
1 High Street, Your Town AB1 2CD
you@example.com
INV-001
For Gala evening — 13 Nov 2026
| Description | Qty | Price | Amount |
|---|---|---|---|
| Event photography — 5 hours on site | 1 | £450.00 | £450.00 |
| Editing and delivery — 120 images | 1 | £150.00 | £150.00 |
| Usage — press and social, worldwide, 2 years | 1 | £200.00 | £200.00 |
| Travel — 40 miles at 45p | 1 | £18.00 | £18.00 |
Example details. Replace them with yours.
WHAT TO INCLUDE
Every UK invoice needs a unique number, your name and address, the client’s name and address, the date, a description of the work, the amount and how to pay. Then for photographers:
Separate the time on site from the usage so the client knows what they are licensing.
Put editing and delivery on its own line, with the number of images.
Take the booking deposit off as a negative line so the balance is clear.
Send it with the gallery link, while the client is happy with the images.
DO IT IN TWENTY SECONDS
StagePay remembers your details, your clients and your usual lines, sends a professional PDF from your phone, and shows which invoices are paid. StagePay for photographers →
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A FEW GOOD QUESTIONS
Practical answers about invoicing as a photographer.
How event photographers should invoiceYes, whenever the images will be used beyond the client’s own records. State the medium, territory and term.
On delivery of the images, or take a deposit at booking and invoice the balance on delivery.
Fill in the form, then choose Save as PDF. Your browser’s print window opens with only the invoice on the page; pick “Save as PDF” as the destination. Nothing you type is sent anywhere.
Yes. StagePay remembers your details, your clients and your usual lines, so a photographer invoice takes about twenty seconds on your phone, and it tracks which invoices have been paid. It is free to start.