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For pub gigs, weddings, function work and session days. Fill it in, check the preview, and save it as a PDF.
The Lantern Band
1 High Street, Your Town AB1 2CD
you@example.com
INV-001
For Wedding reception — 22 Nov 2026
| Description | Qty | Price | Amount |
|---|---|---|---|
| Live performance — 2 × 60-minute sets — 4-piece band | 1 | £1,400.00 | £1,400.00 |
| DJ playlist between sets | 1 | £100.00 | £100.00 |
| Less deposit paid 3 March 2026 | 1 | -£400.00 | -£400.00 |
| Travel — van mileage, 140 miles at 45p | 1 | £63.00 | £63.00 |
Example details. Replace them with yours.
WHAT TO INCLUDE
Every UK invoice needs a unique number, your name and address, the client’s name and address, the date, a description of the work, the amount and how to pay. Then for musicians and bands:
Take the deposit off as its own negative line so the balance due is obvious.
Number of sets, length and line-up help a booker match the invoice to the contract.
If you were paid a share of the door, state the percentage and the ticket total it was based on.
Even on a run of dates, one invoice per show is easiest to track and chase.
DO IT IN TWENTY SECONDS
StagePay remembers your details, your clients and your usual lines, sends a professional PDF from your phone, and shows which invoices are paid. StagePay for musicians & bands →
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A FEW GOOD QUESTIONS
Practical answers about invoicing as a musician.
How musicians should invoice venues and promotersWhoever receives the money: the bandleader as a sole trader, or the band’s partnership or company if you have one. Members are then paid from that.
Yes. Many wedding bands invoice the balance a few weeks before the event, with payment due by the date.
Fill in the form, then choose Save as PDF. Your browser’s print window opens with only the invoice on the page; pick “Save as PDF” as the destination. Nothing you type is sent anywhere.
Yes. StagePay remembers your details, your clients and your usual lines, so a musician invoice takes about twenty seconds on your phone, and it tracks which invoices have been paid. It is free to start.